Payroll & Benefits Specialist

This role is in our Diamond Bar, CA location and in-office daily

ORGANIZATION OVERVIEW         

A love for cars, trucks and SUVs is the motivating force behind the Specialty Equipment Market Association (SEMA). This trade association consists of a diverse group of manufacturers, distributors, retailers, publishing companies, auto restorers, builders, restylers, car clubs, race teams and more. From performance products for street and race applications to accessories for late-model automobiles and light-duty trucks, SEMA-member companies contribute to the vitality and strength of a $42-billion-a-year retail industry.

SEMA is a non-profit association which behaves like a business. Its mission is to help its individual and business membership base succeed and prosper. Its members are the producers and marketers of specialty automotive products for cars, trucks and SUVs.

SEMA helps its members make smarter business decisions; save money through group buying power; and network with key businesses in the industry. 

In addition to numerous member benefit programs, SEMA plays an active role in convening the industry through a variety of world class events. Each fall the SEMA Show is the industry’s largest (and in fact one of the world’s largest) trade shows, bringing together every segment of the automotive industry, from hot-rods and off-roads, to mobile electronics and collision repair. With more than 2,000 exhibiting companies and attendees from all over the world, the SEMA Show is where the hottest, newest automotive products debut. More information about this event is available at www.semashow.com.

Learn more about SEMA on its website at www.sema.org. 

This job description is not intended to be and should not be construed as an all-inclusive list of all responsibilities, skills, relationships or working conditions associated with the position.   While it is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties and to assign other duties as necessary. 

Payroll & Benefits Specialist

We are seeking an experienced payroll employee to join our growing organization. In this position, you will record and process payroll, ensuring accurate and timely processing. The Payroll & Benefits Coordinator must possess a strong understanding of payroll procedures, attention to detail, and excellent organizational skills to execute payroll & benefits operations effectively.

Required Qualifications

• BA degree preferred or AA degree with equivalent experience.
• 4+ years of multi-state payroll experience.
• Expert knowledge of ADP and payroll software is required.
• Strong knowledge of labor and tax laws and regulations.
• CPP (Certified Payroll Professional) is a plus

Desired Qualifications

• Commitment to payroll best practices and regulations
• Strong communication skills, written and verbal
• Ability to organize, multitask, and prioritize in deadline-driven
• Proficiency in computer usage, email, MS Office (Word, PowerPoint, Excel, and Outlook)

Core Responsibilities

• Processes multi-state, bi-weekly payroll in a timely and accurate manner.
  1. Acts as the primary contact for employee timesheets, payroll, and benefit inquiries.
  2. Reviews time entries for bi-weekly payroll processing and communicates with employees/managers to ensure all employee time is accurately accounted for before payroll is processed.
  3. Generates bi-weekly excel reports to validate timesheet and payroll data.
  4. Maintains accurate payroll records including required payroll garnishments and benefits.
  5. Runs financial and operational reports by compiling summary data of earnings, state and federal taxes, deductions, vacation, disability, etc. as requested.
     1. Reconciles financial data and validates reports pre and post processing.
     2. Provides reporting to the business on time and attendance compliance issues such as lunch break penalties, timesheet attestations, timesheet approvals, and active employees with zero hours.
     3. Assist with benefits administration and be able to resolve complex and escalated benefit issues
     4. Ad hoc reporting and analysis for various parties, vendor, and broker requests
     5. Ensure benefits deductions are correct each payroll by conducting high-level reviews
        • 401(k) plan management: partner with vendor (Vanguard) to manage the administration of employee retirement plans, enrollment, communication, administration, and resolve issues associated with 401(k) administration. Assist in the efforts associated with tax and ERISA compliance audits and reporting. 
     6. Assists with the calculation of missed hours or payroll adjustments.
     7. Completes weekly contract labor reconciliation for all agency partners.
     8. Monitors the payroll and benefits inbox and responds to employee inquiries, escalating as needed.
     9. Follows appropriate state and federal taxation of employer-paid benefits.
• Processes year-end reports, including W-2, W-2c, etc.
  1. Processes off-checks when required (separations, adjustments, etc.).
• Processes bonus payments, as required.
  1. Stays up to date with changes in labor laws and payroll-related legislation.
• Assists with coordinating and tracking employee leaves.
  1. Processes deductions for new hire benefit enrollments and life event changes in ADP.
  2. Processes evidence of insurability premium adjustments in ADP after provider approval.

• Assists with dependent audit verification process including monthly data import and reporting of non-verified dependents.
• Reviews benefit file feed errors and discrepancies on a weekly basis.
• Assists with monthly benefit billing review and reconciliation for all company benefits (Medical, Dental, Vision, Supplemental, COBRA, Life, 401k, etc.).
• Responds to payroll and benefits mail such as medical support notices, state disability verifications, employment verifications, and other wage/insurance verifications.
• Uploads and verifies CSV import files received from the HR dept. into the financial database when necessary.
• Maintains employee confidentiality and protects payroll operations by keeping all private information confidential.
• Other duties may be assigned to meet business needs

This job description is not intended to be and should not be construed as an all-inclusive list of all responsibilities, skills, relationships or working conditions associated with the position.   While it is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties and to assign other duties as necessary. 

Salary Range: This position's estimated annual base salary is $75,000.00 - $90,000.00. Actual base salary will be dependent on individual’s skills, qualifications, and experience. This role is eligible for 401k Savings plan, Healthcare (medical, dental and vision), and other generous rewards.