Executive Assistant to SVP, Public and Government Affairs

ORGANIZATION OVERVIEW         

A love for cars, trucks and SUVs is the motivating force behind the Specialty Equipment Market Association (SEMA). This trade association consists of a diverse group of manufacturers, distributors, retailers, publishing companies, auto restorers, builders, restylers, car clubs, race teams and more. From performance products for street and race applications to accessories for late-model automobiles and light-duty trucks, SEMA-member companies contribute to the vitality and strength of a $42-billion-a-year retail industry.

SEMA is a non-profit association which behaves like a business. Its mission is to help its individual and business membership base succeed and prosper. Its members are the producers and marketers of specialty automotive products for cars, trucks and SUVs.

SEMA helps its members make smarter business decisions; save money through group buying power; and network with key businesses in the industry. 

In addition to numerous member benefit programs, SEMA plays an active role in convening the industry through a variety of world class events. Each fall the SEMA Show is the industry’s largest (and in fact one of the world’s largest) trade shows, bringing together every segment of the automotive industry, from hot-rods and off-roads, to mobile electronics and collision repair. With more than 2,000 exhibiting companies and attendees from all over the world, the SEMA Show is where the hottest, newest automotive products debut. More information about this event is available at www.semashow.com.

Learn more about SEMA on its website at www.sema.org. 

Executive Assistant to SVP, Public and Government Affairs

Purpose

Provides administrative support to the SVP and staff

Responsibilities and Authority

• Provide administrative support to the SVP and staff

• Maintain corporate and personal correspondence files

• Maintain files and renew memberships as they become due for organizations the SVP is a member of

• Compose/type business correspondence as needed

• Screen all phone calls for SVP and sort daily mail

• Attend and assist with scheduled SEMA Show activities if applicable

• Maintain SVP’s Outlook calendars, plan and schedule meetings, ensuring time is used efficiently and effectively.

• Prepare expense reports, and create correspondence

• Manage and maintain travel arrangements

• Coordinate and facilitate meetings conferences and events

• Conduct research and compile data for various reports and presentations

• Manage confidential information with discretion and maintain strict confidentiality

• Prioritize and manage multiple projects simultaneously

• Assist in the preparation of board materials and presentations

• Assist staff and meeting planner with preparations for the D.C/ Rally held every other year.

• Other duties as assigned based on department and company needs

Relationships

• Reports primarily to the SVP

• Interfaces with SEMA Board of Directors and all levels of staff

• Works collaboratively with other association administrators

• Interfaces with DC office staff

Skills and Knowledge Required

• 5+ years’ experience supporting Executive level staff

• Bachelor’s degree from an accredited university. Project Management certification is highly desired

• Assist in developing the department budget and manage the operating budget

• Manage purchase orders and process expense reimbursement

• Strong organizational skills with the ability to prioritize tasks and meet deadlines

• Strong oral and written communication skills with proven organizational skills

• Ability to maintain confidentiality and present a professional appearance and attitude

• Proven capacity to multitask and switch between multiple projects

• Willingness and enthusiasm to help with all projects, large and small

• Knowledge and experience with contract review, electronic document filing and storage best practices

• Strong people skills and proven ability to work seamlessly with a variety of personalities and functional disciplines. Ability to build relationships with cross functional colleagues.

• Certification and or knowledge of Project Management, including project planning and set up/use of web-based project management and collaboration tools such as Basecamp is a plus

• Preparation of meeting minutes and ability to take minutes via fast notes/shorthand

• Must be proficient in MS Word, Excel. PowerPoint, Outlook & Basecamp

• Ability to travel as required and work the necessary hours to conduct assigned responsibilities

• When directed by management, perform other duties as required

Salary Range: This position's estimated annual base salary is $75,000.00 - $85,000.00. Actual base salary will be dependent on individual’s skills, qualifications, and experience. This role is eligible for 401k Savings plan, Healthcare (medical, dental and vision), and other generous rewards.