| Executive Assistant to the President/CEO - Wade Kawasaki Classification
Exempt Reports to
President / Chief Executive Officer Date
11/16/2020 Summary
The Executive Assistant to the President serves as the administrative and functional point person for the President to ensure smooth functioning of activities and processes in multiple lines of business both domestically and internationally. The person in this position must be a highly motivated self-starter, multi-tasker, detail oriented professional, capable of efficiently managing their time, workload and prioritizing tasks in a fast paced/high volume executive office. Full time availability with flexible hours is required as is absolute confidentiality regarding company, employee-specific and industry information. Essential Functions - Manages the day-to-day administrative affairs of the President’s office, scheduling all meetings, appointments, conferences, speaking engagements and other commitments, including handling changes or cancellations as deemed necessary and/or appropriate.
- Actively and proactively assists in the administration of the President/CEO’s time through schedule development, coordination & maintenance including the efficient utilization of a complex calendar of appointments, meetings, social engagements, travel itineraries and functions with individuals and groups. Will also maintain and track a detailed priority list of projects and engagements.
- Provides the President with project background information and/or research, meeting summaries and supporting documents in preparation for scheduled appointments, meetings, deadlines, speaking engagements and travel arrangements. Manages the Executive Social Media accounts associated with the President. Will coordinate with other departments as necessary with written and verbal communications in preparation, execution and completion of deliverables as it relates to all functions of the President/CEO’s office.
- Manage the Executive Social media accounts for the President. Candidate should be able to develop and execute a social media content strategy to maintain and grow Facebook, Instagram and LinkedIn accounts associated to the President & CEO of Legendary Companies.
- Responsible for overseeing projects to ensure project deliverables and timelines are met. Work directly with team members on assigned tasks and provide project updates to all stakeholders. Implement project management software and ensure project progression is documented within the software.
- Represents the President by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president.
- Helps key Executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the President.
- Track and monitor key performance indicators for each department; work with key executives to create, achieve and maintain informational project management dashboard
- Arranges Executive corporate travel and meetings by developing itineraries and agendas; booking transportation, arranging lodging and meeting accommodations along with securing proper and necessary credentials (all badges, entry passes & parking passes, etc).
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans in a timely manner.
- Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
- Improves quality results by studying, evaluating, and re-designing processes; implementing positive streamlined changes.
- Enhances President's and Corporation's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
- Accompany the President/CEO to events for the purpose of promoting using Facebook Live.
- Other miscellaneous duties as required.
Supervisory Responsibility
This position has no supervisory responsibilities. Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The individual in this position will spend several hours sitting and using office equipment and computers, which can cause muscle strain. He/she may also have to do some light to moderate lifting of supplies and materials from time to time. Schedule and Availability
Unless other arrangements are made with supervisor, the individual in this position works a full-time schedule week during our open business hours. Additional evening and weekend hours are likely, especially during events and/or travel. Travel
Up to 20% travel is expected for this position. A current U.S. Passport is required. Qualifications, Education and Experience - Bachelor’s degree or equivalent combination of training and relevant work experience
- Experience in handling confidential information and maintaining confidentiality of sensitive information
- Proven computer and software use skills. Advanced knowledge of MS Office suite, Power Point and Excel proficiency
- Interpersonal, organizational, time management and leadership skills
- Accuracy and attention to detail
- Excellent verbal and written communication skills
- Exceptional organizational and multi-tasking skills
- Creativity and self-initiative
- An ongoing commitment to training in both areas of soft skills and technical skills to maintain current skills and knowledge
- Ability to be a problem solver
AAP/EEO Statement
Coker Tire and its affiliates provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Coker Tire complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Coker Tire expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Coker Tire’s employees to perform their job duties may result in discipline up to and including termination. |
