Provides administrative assistance and sales support functions for the SEMA/PRI Sales Directors

RESPONSIBILITIES AND AUTHORITY

1. Process sales representative correspondence, reports, and logs.
   1. Run advertising and exhibit sales reports, prepare sales/prospect/lead lists from NetForum data.

1. Specific Reports that must be managed by support team: SEMA Sponsorship log, PRI Sponsorship Log, Prospecting List, Comprehensive Account list by rep, monthly PRI and PAPI ad sales, PRI Exhibitor List, SEMA Exhibitor lIst. 

2. Enter new prospects into CRM (HubSpot) and be able to cross reference existing accounts in Net Forum.
3. Create and maintain Sponsor logs as directed by Sales Directors. Additionally, send out deliverable deadlines and follow up on missing artwork when directed.
4. Manage, prepare, and submit monthly expense reports for Sales Directors.
5. Update company information in NetForum as needed while making sure necessary teammates are notified in other departments. i.e., alert Tammy regarding PRI trade show, Tim in membership, etc. Research company information and add new employees as well as remove/replace outdated information.
6. Manage expense reporting for Sales Directors  
7. Generate and reconcile sales summaries against multiple reports to ensure accuracy.
8. Coordinate reporting information regarding current sales, historical comparisons, and forecasts and target markets for use by the Sales, Show and Publications departments.
9. Attend SEMA/PRI shows, SEMA Exhibitor summit and other travel as necessary  assisting reps and/or other duties assigned.
10. Work to exhibitors/advertisers to collect contracts, ad materials and other assets needed to fulfill deliverables. 

2. Input SEMA Care tickets to maintain office equipment. 
3. Sponsorship & Advertising Contracts
   1. Input all PRI/SEMA Sponsorship, ESRA buys, Print, Web and SEMA Preview advertising contracts into Net Forum and Spaso Platforms.
   2. Maintain contract files and follow up for signatures. Once signed and returned, add to logs, and disperse to all departments that track the information.
   3. Input monthly ad insertion orders
   4. Follow up on all above with deliverable instructions and be sure all materials have been received and tracked on logs. Provide comprehensive assistance with sponsorships/advertising fulfillment when needed. For example, chasing artwork, confirming move in schedules and on-site support when directed.

4. Promotional Projects
   1. Email prospecting broadcasts
   2. Special mailing projects
   3. Special request projects from all sales reps/departments when all other required work has been completed.

5. Customer Service

a.    Provide customer service support by answering, screening, researching, and providing a timely response to incoming calls and emails from the public, attendees, exhibitors, advertisers, including assisting the Accounting Department by handling customer inquiries for past due balances, invoices, receipts, and payment status.

6. When requested by management, perform other assignments and duties, as necessary.

RELATIONSHIPS

Reports to Senior Sales Director 

Interfaces with all levels of staff/all departments

Interfaces with outside vendors, advertisers, exhibitors, and prospective clients

SKILLS AND KNOWLEDGE REQUIRED

1. College Education Preferred. An associate or higher college degree, or an equivalent number of years-experience (3-5 years) in the trade show or event industry, or sales environment, performing similar duties with the stated necessary appropriate skills or proficiencies. 
2. Advanced knowledge of Microsoft Office (Excel, Word, Outlook)
3. Must possess strong interpersonal, analytical, and problem-solving skills
4. Must be detail oriented and highly organized
5. Ability to prioritize projects and multi-task
6. Minimum two years working in an office environment